Email Sending Options There are two main ways to send an email: 1) using the software’s email tool (“Email/Edit with ChamberMaster/MemberZone”) or 2) send email using your own email program (“Email/Edit with Outlook”). This selection will take the addresses of those currently selected in the software and list them as recipients in your own email program where you will be able to complete the email using familiar selections. Figure 1-1 Two options for sending email Depending on your needs, you may choose to send some email directly from the software and some from your own program. Email with ChamberMaster / MemberZone - Advantages: If already in the program – easy access Gives access to current addresses Ability to create “mail merge” emails Ability to embed attachments as links Ability to use ChamberMaster templates Ability to schedule the email at a later date and time* *Available only for those with Plus or greater Email with Outlook - Advantages: Access to additional email addresses not in your database May add additional CCs and BCCs Familiarity Both methods of sending emails will record in the Communication History. See “Recording Communication History” for more information. Note: This selection will open whatever the email program is set as the default for your web browser. Whatever email program opens when you click on a “mailto” link is the email program that will be used when you click Email with Outlook.
