Exporting

Once you’ve tested a sample export, you should be ready for regular exporting. Exporting should typically be done for the previous day(s) - not the current day. This will ensure that all transactions are included for the date or date range specified.

Sometimes credit card transactions come in later in the evening so you don’t want to miss those transactions.

ChamberMaster export for both QuickBooks and Peachtree users

1.	QuickBooks users only: Run a Member Update Activity report to reconcile any names changes.

2.	Click Billing in the left-hand menu.

3.	Click the Reports tab.

4.	Click Journal Entry Export, Accrual Basis or Cash Basis

For more information on when to choose Journal Entry Export – Accrual Basis or Journal Entry Export – Cash Basis see “Journal Entry Export – Accrual Basis or Cash Basis”.

Figure 8-5 Journal Entry Export filter options

5.	Specify the proper date (or date range) and click Refresh Report

Note: The date on the transaction is the date for the export. e.g. If you postdate an invoice, select an export date range that includes this future date

6.	Make any desired filter option selections

7.	QuickBooks Users only: For more information on which Deposit selection to make, see “Selecting Appropriate Deposit Option on Export screen”.

8.	To ensure you don’t export a transaction multiple times, make sure the check box “Save Export Batch” is selected.

9.	Browse the transactions for any missing account assignments or anything unusual. If any transaction does not look right do not import until the transaction has been corrected in the Billing Module.

10.	Select QuickBooks (IIF), Quickbooks Online (CSV) or Peachtree (CSV) from the Format drop-down menu depending on which format you desire.

11.	Click Export.

12.	Save the file to a location you will remember.

13.	Then import into QuickBooks or Peachtree or your 3rd party software.